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Get this: More than 300 billion Emails are sent and received every day. Gmail is of course one of the biggest providers out there.
If you are a Google user, make sure your account is secure. Your inbox contains a lot of information that you don’t want to fall into the wrong hands. Tap or click for five important safety steps.
Speaking of security, have you ever been copied into an email you shouldn’t have seen? It happens. Tap or click the correct label for including contacts in the CC or BCC area.
For most of us, email organization is more of a dream than a reality. I recommend a clever trick to every homeowner: set up an email address just for your home.
Why you need a digital home for your physical home
In the last five months I have sold the house we have lived in for the past 17 years and bought a temporary home to live in until our new home is built. That’s the continuous stream of data from three homes, including utility bills, repair bills, home inspection reports, insurance records, cable and internet bills, landscaping services, and more.
Even if you’ve lived in the same house for years, the emails can pile up. Creating an email account specifically for your home will help you manage and track all of those messages without losing anything in the sea of your primary inbox.
It’s a good idea to share a dedicated private email address with others in your household. You and your spouse can manage messages without bothering each other to forward this or that.
If you need more convincing, it’s a good idea to use this email to set up accounts for things like streaming services, Pinterest, grocery deliveries, and anything else around the house.
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Set up your home email address
There are two options: you can create a brand new email account using their credentials, or create an alias account tied to your primary email address.
Both have pros and cons, but using an alias account is the easiest. You can set up a folder (or folders) to collect all emails sent to this account in your primary inbox.
Here’s a nifty trick.
- To create an alias in Gmail, simply add a plus sign and a word or phrase to your primary email address. It looks something like this: firstname.lastname@example.org.
- Now you can set up a folder (Gmail calls these labels) to send the emails to that address in one place. Here’s how:
- At the top of the search box, click the Show search options icon.
- In the “To” field, enter the alias of your new private email address, then click create filters.
- Choose what you want the filter to do. Choose Skip the inbox if you want these emails to skip your primary inbox and only appear in a special folder. You can also choose Apply Label > New Label to create a new folder in which to store your messages.
- click create filters break up.
This only affects new emails arriving in your inbox and is not retroactive. That leads us to our next step.
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Get organized quickly and easily
Next, organize the emails you already have so you can apply the label you created above. This puts your messages in one place at home. If you create a new account instead, you can forward old messages there.
Search your inbox and mark the relevant emails for your new private email address. This also gives you the option to delete the ones you no longer need.
If you regularly receive messages about your home from specific senders, you don’t need to email them. It’s easier to set up an auto-forward for specific contacts and have those messages delivered to your new inbox or label.
To set up automatic forwarding for contacts using filters in Gmail:
- Open the Gmail account you want to forward messages from.
- press the check box next to the desired email and click three points at the top of the page.
- click Filter messages like this. Check if the sender’s address is in the Out of set up.
- click create filtersthen Add forwarding address.
- Enter the address of your new inbox and click Nextthen Continue.
- You must confirm the forwarding request in your inbox.
If you use Outlook instead, follow these steps:
- Open the Outlook account you want to forward messages from.
- Go to settings > Show all Outlook settings.
- Choose post > Rules > Add a new rule.
- Enter a name for the rule.
- open that Add a condition drop down menu and select Out of.
- Enter the Email-address you want to forward to your new inbox.
- open that Add an action Drop down message and select Forward onto.
- Enter the address of your new inbox and click Save on computer.
- Want more email how-to tricks? Check out these free guides
My team and I create practical, easy-to-follow guides to help you get things done in your digital life.
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